You will sooner or later want your company to go digital. Paperless office-document scanning can greatly reduce and sometimes even eliminate the amount of paper that is used in offices. This can be achieved by converting documents and any other paper that is used into a digital form. It will help to save money as well as space, boost productivity and sharing of documents and information that much easier.
One way that internal documents can be sent is with the use of Google Docs. It is a way that people can chat and discuss documents without leaving a paper trail behind. This method will store all conversations as well as documents and emails by topic and only one person will be able to edit the document at a time.
This is considered to be the third largest industrial pollution in Canada and the United States of America as it is thought to release about a hundred million kilograms of toxic poison into the atmosphere each year. It has been suggested that by the year 2020 all mills will be producing about five hundred million tons of paper and paper products yearly. Everyone will need to do more recycling to help keep the pollution down as much as possible.
Trees that are cut down are used as fuel or building materials and to clear an area for livestock, commodities and plantations. When they are taken down in most cases there is no reforestation and this is damaging to the habitat of animals and insects that were living in and around that area. With all that have been cut down there is a build up of green house gas which is leading to global warming as well as a source of ocean acidification.
Many offices have shelves, filing cabinets as well as microfiche systems. All of them require quite a large amount of space and require maintenance as well as equipment. When changing to an office with no paper there will just be a computer, chair and desk omitting the cluttered look.
This method would be most efficient in lawyers or doctors' offices as there is always a very large amount of files that are left open on the desk. It is a proven fact that clutter can make one less productive and more inclined to feel pressurised. If one is trying to locate a certain document while speaking to a client or patient this can take up a lot of time.
With the process of turning paper into digital data one will still be able to manage the files easily. Sending of faxes and emails will ensure that a secure audit trail can be kept. With just a click of a button paperless document scanning could all be solved leaving one more able to concentrate on other things that are more demanding.
One way that internal documents can be sent is with the use of Google Docs. It is a way that people can chat and discuss documents without leaving a paper trail behind. This method will store all conversations as well as documents and emails by topic and only one person will be able to edit the document at a time.
This is considered to be the third largest industrial pollution in Canada and the United States of America as it is thought to release about a hundred million kilograms of toxic poison into the atmosphere each year. It has been suggested that by the year 2020 all mills will be producing about five hundred million tons of paper and paper products yearly. Everyone will need to do more recycling to help keep the pollution down as much as possible.
Trees that are cut down are used as fuel or building materials and to clear an area for livestock, commodities and plantations. When they are taken down in most cases there is no reforestation and this is damaging to the habitat of animals and insects that were living in and around that area. With all that have been cut down there is a build up of green house gas which is leading to global warming as well as a source of ocean acidification.
Many offices have shelves, filing cabinets as well as microfiche systems. All of them require quite a large amount of space and require maintenance as well as equipment. When changing to an office with no paper there will just be a computer, chair and desk omitting the cluttered look.
This method would be most efficient in lawyers or doctors' offices as there is always a very large amount of files that are left open on the desk. It is a proven fact that clutter can make one less productive and more inclined to feel pressurised. If one is trying to locate a certain document while speaking to a client or patient this can take up a lot of time.
With the process of turning paper into digital data one will still be able to manage the files easily. Sending of faxes and emails will ensure that a secure audit trail can be kept. With just a click of a button paperless document scanning could all be solved leaving one more able to concentrate on other things that are more demanding.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about go paperless, she recommends you check out Docufree.
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